Information for grant holders
Your grant will be paid in instalments in six monthly intervals.
The first payment will be made on your start date, following receipt of required documentation such as CVs of staff members employed on the project, copies of animal licences or other relevant approvals, and receipt of an approved lay summary of your research with a photo of yourself.
Subsequent payments will be made on receipt, and where relevant approval, of six monthly or annual reports.
The final payment will be held and only released, accounting for any underspend, when the final report for the project has been received and approved by a member of Pancreatic Cancer UK’s Scientific Advisory Board.
Progress and outcome reporting
For all awards with duration longer than 12 months, Pancreatic Cancer UK requires an annual report, including but not limited to: an update of progress against the project's original objectives, details of any deviations and any issues faced. Information from this report may be used to update our supporters. A member of the research team will provide an annual report template to be completed.
Pancreatic Cancer UK also requests informal six monthly updates via email. For all awards, we require a Final Report on the outcome of your research project within one month of the end of the grant period.
Changes to your project
Any changes to your project need to be approved in writing by Pancreatic Cancer UK's research team. This includes staff changes, amendments to protocol, virements of costs between budget categories and requests for no-cost extensions.
Communicating about your research
It is essential for us to know about the progress you make in your research. All our research is funded through donations from generous members of the public, charitable trusts and corporate donors. We have an obligation to let them know exactly how their money is spent and what it achieves. We also want to promote research and communicate the benefits it can bring to people with pancreatic cancer.
In particular, we'd love to hear about:
- Papers you've submitted for publication that have arisen partly or wholly from your Pancreatic Cancer UK grant. If you are submitting a paper for publication it is a requirement of your grant that you contact us and let us know as soon it is accepted for publication. We'll contact you if we want to publicise it in any way, and we never release any information without your say so
- You presenting your Pancreatic Cancer UK-funded work at any scientific conferences or other events
- Your Pancreatic Cancer UK grant leading to a change in policy or clinical practice
- Any awards or accolades you receive
Under the terms and conditions of our grants, we also ask that you take all reasonable actions to ensure that Pancreatic Cancer UK's contribution to the funding of the project is acknowledged. This includes under the relevant section in manuscripts, in resulting press releases announcing the award or publicising findings, or the inclusion of our logo on posters or in presentations.
Pancreatic Cancer UK encourages commercial exploitation of the results from our funded research. This is primarily to ensure that we enhance the likelihood that research findings are translated more swiftly into patient benefit.
Award holders should be aware of potential intellectual property (IP) that may result from their projects and should keep us informed from an early stage. The host institution should ensure that ownership of the IP arising from work funded in whole or in part by Pancreatic Cancer UK vests in the host institution (or its associated technology transfer company). In line with our standard terms and conditions for awards, you should approach Pancreatic Cancer UK for written consent before IP is exploited (such consent not to be unreasonably withheld).
It's crucial for us to capture the outcomes of the research we fund, not least to communicate the benefits of our research to our supporters. We know that reporting outcomes to a host of different funding agencies is burdensome, which is why Pancreatic Cancer UK has joined Researchfish, allowing our researchers to upload outcome data about their research to multiple funders easily and quickly.
Pancreatic Cancer UK has one submission period per year, during which we will ask our current and previous grant holders to submit their outcome data. Following this submission of data we will perform an annual analysis of the outputs to enable us to feed back to our supporters and our Board of Trustees.
Pancreatic Cancer UK requires researchers to submit data to Researchfish as a condition of grants in our funding Terms and Conditions.
At Pancreatic Cancer UK, we like to set up visits with our funded researchers to allow our supporters, Trustees and staff to understand more about where our money goes. During your award we may be in touch to request that you host a visit. We will not normally ask that you host more than one a year and will give you reasonable notice of such visits.